Letters · Starter and above
Every householder extension, loft conversion and change of use in your patch, as a list of who you haven’t written to yet. Pick a standard letter, press send, and it goes out on your letterhead through your own Stannp, Docmail, Intelliprint, PostGrid or ClickSend account. The list shrinks. Nothing goes twice.
Included in Starter and above. You pay your printer its normal price per letter, and nothing per letter to us.
Your saved searches already say which councils, postcodes and application types you care about. Open one as a worklist and you see every matching application you haven’t written to — with the owner’s name as the council published it and the address already split into lines.
| Recipient | Address | Application | Proposal | |
|---|---|---|---|---|
| Mr James Clarke | 37 Effingham Street, Ramsgate, CT11 9AT | F/TH/26/1042householder | Single storey rear extension and loft conversion with rear dormer | |
| Mrs Joanna Lee | 12 Kings Avenue, Broadstairs, CT10 1JP | F/TH/26/1051householder | Two storey side extension and detached garage | |
| The Owner or Occupier | 4 Sea View Road, Birchington, CT7 9LD | F/TH/26/1063prior approval | Larger home extension extending 6m beyond the rear wall |
Save the letters you send again and again — “we noticed your extension application”, “party wall notice may be needed” — with merge fields for the facts. Your company block, logo and footer line print on every page. Preview any of it as a PDF before a campaign exists.
29 August 2026
Planning application {{application_reference}} — {{address_line_1}}
{{salutation}},
We noticed that a planning application ({{application_reference}}) has been submitted for {{address_line_1}}, for: {{description}}.
If the works affect a shared wall, boundary or foundations, the Party Wall etc. Act 1996 may require notice on your neighbours before starting…
Yours faithfully
J Smith MRICS, Director
Merge fields{{salutation}}, {{application_reference}}, {{description}}, {{date_received}}…
Letterhead
Logo, company block, footer for your registration number.
Address window
Left clear — your provider prints the recipient there.
Connect your Stannp, Docmail, Intelliprint, PostGrid or ClickSend account once. A campaign goes out through it, at your provider’s price, on your envelopes. Test mode makes proofs (or a price check) and posts nothing, so you can check the letterhead before spending a stamp.
| Recipient | Application | Status | Provider | |
|---|---|---|---|---|
| Mr James Clarke | F/TH/26/1042 | sent | dispatched | Never again |
| Mrs Joanna Lee | F/TH/26/1051 | sent | printed | Never again |
| The Owner or Occupier | F/TH/26/1063 | sent | printed | Never again |
Who you have written to, which applications are still un-actioned, addresses never to contact again, and what went out and whether the provider accepted it — kept for you, per letter. Next month’s worklist already knows.
Councils publish placeholders in the applicant field — “-”, “Please see company name”, “C/O Agent”. Those rows are left out by default, or included addressed to the occupier if you choose.
“Dear Playle & Partners LLP” reads as a merge that went wrong. Organisations get the neutral form; named individuals get their name.
An application you have written to drops out of every future worklist. Two applications at one address in one campaign get one envelope.
One click on the letter that prompted it puts the address on your do-not-write list, matched on the property — so a new application there next year is caught too.
The leads portals bundle the data inside their letter service and charge £0.80–£2 per letter on top of a monthly fee, on a contract that usually runs twelve months. Print and postage is a commodity you can buy for pence on your own letterhead. So we sell the data and the workflow, you keep the account — and your list, your history and your stationery walk with you if you ever leave.
The same rows are available as a merge-ready CSV on any paid plan — recipient, salutation, the address split into lines, and the planning facts — for Docmail, Royal Mail, a Word merge or your own print house. Metered as export rows, never per letter.
curl -H "X-API-Key: $PLANNEXUS_KEY" \ "https://api.plannexus.io/v1/applications/letters.csv?\ lat=51.4613&lng=-0.1156&radius=4000&days=30&application_type=householder" \ -o letters.csv
Tell us the postcodes or offices you cover and we’ll switch Letters on for your account — real applications, real addresses, test mode until you’re happy with the proofs.